• Site selection process / hotel contract negotiation
• Theme conceptualization
• Food and beverage ordering
• Room set up
• Audio / video coordination
• Direction and management of vendors and printers to design signage
• Invitation design, printing and mailings or faxing
• RSVP management
• Assist with travel arrangements
• Manage outside travel vendors and track all arrival and departures
• Order corporate gifts
• Organize ground transportation
• Act as liaison for all attendees, client, venue and all vendors
• Create evaluation and expense forms / all other printed material
• Budget tracking / ongoing
• On-site management and troubleshooting 
• Organize and manage registration
• Onsite signage
• Team building activities
• Meet with hotel staff to walk through meeting space and review banquet event orders,
  AV and other details prior to the start of the meeting